Presenters guidelines – ICSO 2016 | Barritz, France | 18-21 October


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Registration desk

Opening hours:

Monday 17 October
from 17:00 to 19:00


Tuesday 18 October
from 08:00 to 18:00


Wednesday 19 October
from 08:30 to 18:00


Thursday 20 October
from 08:30 to 18:00


Friday 21 October
from 08:30 to 12:00

Important dates

Opening of the abstracts submission
18 January 2016


Abstract Submission Deadline
30 April 2016 16 May 2016


Notification to Authors
June 2016


Registration opening
6 June 2016


Early Registration Deadline
5 September 2016
8th September 2016


Final Papers Due
8th September 2016


ICSO 2016
18 - 21 October 2016

ICSO 2016 Secretariat

> Carte Blanche <

7 chemin En Barbaro
81710 Saïx - France
Tel.: 33 (0)5 63 72 30 68
Fax: 33 (0)5 63 72 30 32

Presenters guidelines

OralOral presentation instructions

PowerPoint slides should be prepared in 16/9 format

Please provide before your presentation a brief 2 or 3 lines (typ.) text for the chair to introduce you to the audience at the session.

Speakers have to go to the Preview to test and upload their PowerPoint or PDF files (via PC, USB, CD or DVD) at least half a day before their presentation.
You also have the option to give your presentation during the Welcome Drink, Monday, October 17 from 17:00 to 19:00.
Please note that it will not possible to display the presentation directly from your own laptop in the auditorium/ meeting rooms. Nor will it be possible for you to connect your own USB stick, CDRom
or DVD to the PC in the auditorium/ meeting rooms. This is for efficiency and security reasons, thank you for your understanding.
Every author is ultimately responsible to check that his/her presentation works onsite at the conference, with the available technician.


1. Oral presentation duration: Each presentation should be 15 minutes speaking time + 5 minutes Q&A.

2. Please prepare your presentations in MS PowerPoint or Adobe Acrobat format (PDF) (only these formats will be accepted) and have it available on a disc or memory stick.

3. The presentation laptop will be running Windows connected to an LCD projector available for the presentations. 

4. It is recommended that you have a back-up presentation on a Windows readable USB Memory Stick 

5. For performing the presentation, MS-PowerPoint  or Adobe Acrobat Reader under Windows will be used. It is highly recommended that your presentation will have a compatible format.

6. When using external files (movies etc.), make sure you put them in the same folder as your presentation. Then use these files when preparing your presentation. Copy the entire folder to the disc. Review these specifications when preparing your presentation. 

7. Standard CODECS for Multimedia will be available.

8. Use standard fonts (Arial, Times New Roman, and Courier New). Please keep in mind that only Fonts will be embedded which do not have their own copyright limitations.

9. Presentations which have been created on a Macintosh or a PC running Linux shall be tested on a PC running Windows.

10. Don't use any kind of password protection on encoding/compression (zip, arc, tar etc) technologies.


IMG_9000Poster presentation instructions

You must display your poster as soon as you arrive. You will find your reserved place by referring to the number on your paper.
Authors are asked to stand by their posters during the sessions allocated for this purpose, so that they can answer questions.
The boards are made of PVC, and we recommend using patefix or easily removable double-sided tape, available on site.
Make sure your documents are not too heavy and avoid laminated plastic or cardboard-backed sheets. You will not be able to use pins or drawing pins.


1. Each poster board measures 100 cm wide by 150 cm high (portrait format). We propose the A0 format for your poster (84 cm × 119 cm).

2. All poster presenters must be registered by then.

3. Posters attachment materials (Blue tape) will be provided at the venue.

4. The panels will be labelled with the corresponding number on the lists of posters, which will be part of the programme to be available on the website. Authors are kindly requested to put up and take down their own posters. The conference management will take no responsibility for posters abandoned or not removed at the conclusion of the conference.

5. Some tips for your poster: Text should be easily readable from a distance of 1 to 1.5 meters. This corresponds approximately to the following letter size for capitals:

   – Title : 15 mm high (size 60)

   – Subtitles : 12 mm high (size 48)

   – Text and figure captions : 7.5 mm high (size 30)

6. Posters using a series of A4 or A3 sheets instead of a proper poster will not be accepted.



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